McHale  Engineering is seeking to recruit a Sales and Logistics Administrator with 3-5 years’ experience in a similar role or with accounts / admin experience gained in a fast-paced high-pressure environment. This is a permanent full-time position based in our Sales and Logistics open plan office in Ballinrobe, Co. Mayo.

Job responsibilities:

  • Call filtering and dealing with general phone and email enquiries.
  • Assisting and corresponding with Sales Reps and Dealers in several countries on a daily basis.
  • Sales Order Entry, Confirmation and maintenance on multiple systems.
  • Checking Inventory and Creation and maintenance of all load lists and logistical requirements.
  • Booking of Haulage and forwarding for each load and providing relevant booking.
  • Information to the forwarders (Dimensions, weight, serial numbers, Delivery addresses etc.)
  • Negotiating of rates with hauliers and forwarders etc., corresponding with potential new freight providers.
  • Generation of Delivery Notes, Invoices, Customs paperwork, any other relevant Load Documentation etc.
  • Chasing up Bills of Lading and any relevant shipping Documentation from Forwarders.
  • Providing accurate ETA’s and copies of all required documentation to Dealers in good time.
  • Generation of Purchase orders for all freight and checking any freight Invoice queries.
  • Chasing up signed delivery notes and POD’s from hauliers for all loads.
  • General and accurate data entry on multiple systems with keen eye for detail.
  • Dealing with general sales, order and logistics enquiries by telephone and email
  • Sales order, delivery note and Invoice processing
  • Creation and maintenance of load lists and logistical planning
  • Negotiating of rates and booking of multi-model Haulage and forwarding for large high volume product
  • Export documentation processing – EX1, Cert of Origin etc.
  • Knowledge of Export Customs procedures and requirements
  • Provision of all relevant information & documentation to both Forwarders and Distributors in a timely manner
  • Follow through to ensure timely completion of all documentation at each stage of the shipment – Bills of Lading, POD’s etc.
  • Clerical support to extensive Sales team
  • High volume specific data entry on multiple internal computerised systems

Candidate requirements:

  • Self-motivated and disciplined.
  • Ability to prioritise workload and manage time effectively.
  • Ability to work as part of a team as well as on one’s own initiative.

*Interested candidates, please submit CV and covering letter to jobs@mchale.net quoting Sales and Logistic Administrator in the subject line of the email.

Alternatively, phone 094 9520342 for more information